Refensa - Save time with digital reference checking

Checking references is often a time-consuming process that varies in both quality and reliability. Streamline recruitment with automated reference checks and make Refensa a natural part of your recruitment process.

Digital referencing done right

Manage your candidates’ references with just a few clicks. Upload candidates’ contact information and let Refensa take care of the rest. Candidates add their references, and Refensa reminds, collects and compiles the references for you. You get a complete report so you can make an objective assessment.

Make simple and objective assessments

By using Refensa, you ensure that all references are addressed with a user-friendly, structured, and objective methodology. You can also allow Refensa to interview more references for the same candidate without spending additional time yourself, thereby creating a broader picture of the candidate’s competencies.

With Refensa, all referees in the recruitment process receive the same questions, asked in the same way, without human bias or influence – such as gender, tone of voice, or other impressions. Through various structured templates, you provide all candidates with the same conditions without prejudice.

Save Time

Refensa's process involves very few keystrokes for the recruiter, regardless of the number of references per candidate. Additionally, you receive an automatically compiled report to analyze in an objective, secure, and comparable manner.

Objective Reference Check

With Refensa, all referees in the recruitment process receive the same questions, asked in the same way and without human bias or influence - such as gender, tone of voice, or other impressions. Through various structured templates, you provide all candidates with equal opportunities without prejudice.

Mobile First

Convert referenses responses into user-friendly qualitative data for your company. With Refensa's chatbot, the reference checking process becomes an engaging and simple experience for the referense, the candidate, and the recruiter.

Data-Driven Work

Refensa's reference report allows you to see a compiled view of all referenses responses. You can easily compare different candidates who have applied for the same or similar roles in the past, before or after inviting the candidate to the first interview.

Quality-Assured Reference Questions

Allow your recruiters and middle managers to focus on other tasks. With Refensa, you receive ready-made quality-assured forms based on scientific recruitment methodology.

360° Analysis

By asking the candidate for more references, both from colleagues, managers, and other key individuals in their vicinity, you gain a broader picture of the person as a colleague, subordinate, or in relation to other interested parties.

Win Top Candidates

Reference checks are often done as a final step in the process due to their time-consuming nature. With Refensa, you can conduct reference checks directly and shorten the lead time in the process. This way, you can get ahead of other companies in a competitive recruitment market.

Avoid the Chase

With Refensa, you no longer have to chase references to schedule phone times and calls during their working hours, vacations, or travels. Let Refensa remind, perform, and compile your entire reference check digitally.

requested/completed references

0 %

of reference checks are conducted outside of working hours

0 %

reference checks per week

0 +

Digital referencing with Refensa in 4 steps

1. Recruiter adds the candidate

Choose your questionnaire and invite your candidate via SMS and E-mail, then the automated process will start. You can do this step directly in Refensa or through an integration with your recruitment tool. Next, the candidate uploads their references and Refensa reminds and compiles the report for you. You get a finished report and can then easily make a decision.

2. The candidate uploads their references

In the dashboard, the candidate uploads the references you requested. You can also, without spending more time yourself, let Refensa interview more references for the same candidate and thus create a broader picture of the candidate. To enhance the candidate experience, the candidate can follow the process and see what stage they are at.

3. The references respond

References answer questions in Refensa’s interactive chatbot, which creates an engaging and user-friendly experience. If the reference prefers to be called, an automated “book a meeting” function is launched that quickly finds a time and sends out the meeting invitation to both the recruiter and the reference.

4. The report is aggregated to the recruiter

Once the report is finished, it is easy to compare the responses of the references. The Refensa candidate-led process also displays alerts when the candidate and reference have given different answers to the same question. This provides an extra verification step for higher validity.

A modern and flexible solution that makes our everyday life easier. Refensa saves us time and thus money and gives our candidates and references a professional experience.

Sarah MianHR Business Partner, Gant

Refensa can be integrated with your platform

We love integrations! Although Refensa can easily be used as a standalone system, the flow is designed to create seamless and user-friendly integrations naturally.

Do you want us to integrate with your own system, or are you interested in one of our ready-made integrations? Don’t hesitate to get in touch. We build both custom integrations and provide standard integrations with various recruitment tools.

Integrations

Varbi

Activate reference checks and receive completed reports directly in Varbi. With this integration, users never need to switch systems. Varbi’s permission management also allows you to easily determine which parts of the organization can access digital reference checks.

Onecruiter

Our integration with our own system, Onecruiter, is completely seamless and supports recruitment needs on both a large and small scale. With the integration, you can perform digital reference checks without leaving the recruitment system, making it very manageable for all managers and recruiters.

Jobbnorge

Jobbnorge’s recruitment tool, Jobadmin, is currently used by over 16,000 recruiters in both the private and public sectors. The tool can be used by any organization that needs to recruit, regardless of industry or size.

Teamtailor

Refensa’s integration with Teamtailor is already used by various organizations around the world. With Teamtailor’s trigger function, Refensa can be used completely seamlessly. Add Refensa as a trigger in a step, input your candidate in that step, and receive a completed reference report. Meanwhile, Refensa keeps the candidate updated on which step they are in the reference checking process.

Intelliplan

Refensa is integrated with Intelliplan Cloud, making it a perfect solution for those who spend a lot of time on reference checks. The integration is completely seamless, allowing your users to continue working from Intelliplan. Add Refensa as a process step, input candidates into that step, and receive a completed report in Intelliplan.

Smartrecruiters

Through our seamless integration, you can quickly and easily invite candidates from SmartRecruiters. Activate your reference checks from your recruitment system and receive completed reports back in the system.

Talentech

Work seamlessly with Refensa integrated into Talent Recruiter and ReachMee. Activate your reference checks from your recruitment system and receive completed reports back in the system.

Jobylon

Invite candidates seamlessly through the integration with Jobylon. Activate your reference checks from your recruitment system and receive completed reports back in the system.

Discover Grade Refensa

Interested in learning more about how Refensa can help you and your coworkers save time and ensure the quality of your reference checks?

Grade Refensa AB

Orgnr: 559160-8830

Blekholmstorget 30
111 64 Stockholm
Sverige

kontakt@refensa.se

support@refensa.se

+468-520 275 66

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