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New in Varbi this winter 2025 – CBR, volume recruitment, and system notifications
Erika Brandes,
Product Owner, Grade
We’re wrapping up the year with several long-awaited updates in Varbi. On December 3, we will launch major improvements in competency-based recruitment (CBR) and volume recruitment, and take a look at the upcoming system notifications feature.
A warm thank you to all customers who have contributed with feedback and testing during the development process — these improvements are designed to make your work in Varbi even smoother, smarter, and more streamlined.
Competency-Based Recruitment – New Tools and Features
We are now taking the next step to make it easier to work with competency-based recruitment directly in Varbi for those of you who use this (add-on module). On December 3, several new features will be launched in the CBR module, giving you better oversight, more flexibility, and greater control over how you work with competencies in your recruitment processes.
What’s new?
With the new tools in the CBR module, you will be able to:
- Create and manage multiple competency frameworks – or profiles – directly in the Administrator Interface (Admin > Competency Frameworks), tailored to your own needs.
- Use a new competency selector in recruitment cases, where you can access more information about each competency as well as its interview and reference questions.
- Assess competencies on a 1–5 scale, providing a clearer and more structured overview of the candidate’s match to the job requirements. Note that the scale is optional and must be activated by our support team – contact support if you want the feature enabled.
- Work with Malin Lindelöw’s new edition, which will be available to customers with an existing license.
How to get started with the new frameworks
To begin using the new tools, you need to create a copy of your frameworks through the new administrator view. The functionality does not activate frameworks automatically, giving you full control over when and how the changes are introduced in your organization. A step-by-step guide will be available in the Knowledge Base via the Support menu starting on launch day, December 3.
More improvements are on the way
Upcoming updates will include additional features, such as selecting interview questions in interview templates and more help texts to support your workflow.
If you would like to know more about how to work with competency-based recruitment in Varbi, feel free to contact your account manager or our support team.
Volume Recruitment – Using Multiple Hiring Groups
Managing large numbers of candidates is now becoming easier. On December 3, we will launch the first step in our new workflow for volume recruitment – a workflow that makes it possible to work with multiple hiring groups within the same recruitment process.
As part of Varbi’s volume recruitment offering, we are introducing features that make the work both more focused and better coordinated:
- People with overall responsibility get a clearer, more comprehensive overview of the entire process.
- Workgroups within the organisation can focus on their own candidates and tasks without being affected by other groups’ work.
How it works
Administrators can now create multiple recruitment or work groups within a single recruitment process.
- The main group has full visibility into the entire process and all candidates.
- Subgroups – the “project groups” – can only see and manage the candidates assigned to them.
This allows different teams to work in parallel within the same recruitment process — while maintaining oversight, order, and structure.
What’s next?
Following this initial release, we will continue with the next step: enabling interview management per hiring group, making the volume recruitment workflow even more complete.
Getting started
The functionality can be activated for all customers with the volume recruitment module starting December 3. Contact support if you’d like to enable it!
A step-by-step guide will be available in the Knowledge Base via the Support menu from launch day. If your organisation works with large-scale recruitment processes and you’d like to learn more about how this functionality can support you, feel free to get in touch with your account manager or our support team.
Project Roles in Recruitment Groups
On December 3, we are launching the ability to create project roles in the Admin interface. Roles can be restricted by department and then assigned to individuals within a project group to control permissions and responsibilities in recruitment processes.
Going forward, we will continue developing additional role-related functionality, such as predefined notifications per role and the ability to customise views and features in a recruitment case based on the role assigned to each person.
System Notifications – First Step
On December 3, we are launching a notification bell in the system, where all events that are currently sent via email will be collected in one place.
After the initial launch, we will continue working on adding more event types and developing summary reminder emails, providing an even clearer overview of what has happened since you last logged into the system.
More information will be available soon.
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