Region Halland streamlined its recruitment operations and successfully engaged the entire organization from day one
Industry
Public Sector / Healthcare
Head office
Halmstad, Sweden
Employees
7 900+
Customer since
2019
“We implemented a completely new system across the entire organization – and everything has gone so smoothly.”
Åsa Daugaard, HR Specialist, Region Halland
Background
Region Halland is responsible for 370 different professions and nearly 8,000 employees – and carries out a large number of recruitments each year. However, its previous recruitment tool could no longer keep up. HR and managers spent significant time on manual administration, and the systems did not communicate seamlessly.
When the region decided to change its recruitment system, the objective was clear: it had to be simple, intuitive, and time-saving – for both managers and HR. The choice fell on Grade’s ATS, a system already successfully used in other large organizations.
“We wanted something that truly works in a complex organization – and that made Grade’s ATS the obvious choice,” says HR Specialist Helena Eberhardsson-Nagy.
Solution
Grade’s recruitment tool was implemented across the entire organization simultaneously. With strong internal anchoring, open training sessions, and a clear communication plan, the transition was completed without disruption – despite its scale.
“Even though not all managers attended the training, they quickly got up and running in the system. It’s that intuitive,” says Helena.
A major success factor was the integration with the HR system Personec. This ensures that contact details, user accounts, and organizational structures are always kept up to date – automatically.
“We save a tremendous amount of time and avoid unnecessary manual work. And most importantly – everything is always accurate,” Helena explains.
Result
Today, Region Halland has a recruitment workflow that is both structured and time-efficient. Managers and HR have access to a clear overview, smooth feedback functions, and support at every step of the process.
- More than 300 managers use the system
- Standardized responses, candidate status sorting, and interview scheduling simplify daily work
- SSO login and dedicated support save time for everyone
“It’s important that a system acts as support – not as an obstacle. Grade’s ATS truly makes the job easier, both for us and for candidates,” says Helena.
Out in the organization, the system has also received positive feedback. At the hospitals, where recruitment processes are often large and run in parallel, features such as interview scheduling and candidate overview are particularly appreciated.
An IT System That Matches the Recruitment Process
Region Halland is proud of its well-defined recruitment process – something that is now fully supported by the digital system.
“Previously, our process was far ahead of the IT support we had. Now they go hand in hand,” says Helena.
Communication around job advertisements takes place in collaboration with the communications department, ensuring consistent language, a strong employer brand, and the right tone toward candidates.
“It’s a form of quality assurance. We want to create a certain feeling in our job ads – and now we have the right tools to do that,” says Per Karlsson, Financial Controller.
Conclusion
With Grade’s recruitment tool, Region Halland has moved from manual processes to a digital workflow where every step is well thought out and user-friendly. The tool is now a natural part of both day-to-day operations and long-term strategy.
“We’re very happy that we made the switch – it saves time, creates structure, and our managers are satisfied. It was exactly what we needed.”
Helena Eberhardsson-Nagy
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