Digital reference checks you can trust - fast, fraud-resistant and effortless.
Refensa replaces slow, manual reference calls with a secure, automated digital reference flow that gives you more valid, reliable insights from people who have actually worked with your candidates. Designed for organisations that recruit regularly and want a structured, GDPR-secure way to validate candidates – without adding extra work for hiring managers, candidates or referees.
Let digital reference checks make hiring fairer and smarter
Digital references don’t just save time – they give you richer, more structured insights that are easier to compare across candidates. With Refensa’s conversational format, referees can describe real behaviours and work situations in their own words, leading to more nuanced and meaningful feedback.
The consistent, standardised format helps reduce bias and strengthens the fairness of your hiring decisions. Recruiters and hiring managers can quickly see patterns, strengths and areas to explore further, based on insights from people who have actually worked with the candidate.
Refensa turns References into a reliable decision-support step — clear, consistent and transparent for recruiters, candidates and referees.
A seamless digital References step means fewer admin tasks, faster decisions and a smoother experience for candidates and referees alike.
We’re your partner through every step of the employee journey.
Make reference checking effortless and secure
Use automated reference checking to hire smarter
Why digital reference checks
Designed for organisations that recruit seriously
Whether you’re hiring 30 people a year or 600, Refensa adapts to decentralised teams, large organisations and public-sector processes.
Built with HR and TA professionals across the Nordics, it delivers efficiency without losing the human touch.
Built for public sector and regulated organisations
Refensa supports strict requirements for documentation, identity verification, accessibility and data integrity — making it a trusted choice for municipalities, regions and large enterprises.
Want to learn more? Start here!
Grade Refensa is a digital reference checking tool that automates and verifies the entire reference process. Instead of coordinating phone calls or sending manual forms, you collect structured, fraud-resistant reference insights through a secure and user-friendly flow.
Refensa sends a verified invitation to each referee, who answers through a conversational chatbot at a time that suits them. Answers are structured, identity-checked, and summarised for you automatically. You follow everything in real time, and candidates see their progress in a transparent dashboard.
Yes. Refensa integrates seamlessly with all Grade ATS and leading platforms such as Teamtailor, Jobylon, Talentech, Intelliplan, and more. This creates a smooth, automated workflow with no extra steps for recruiters or hiring managers.
Refensa uses a secure, fraud-resistant process that verifies identity and ensures responses come from the right person. The system flags suspicious activity and gives you a trusted, documented reference trail — ideal for organisations that cannot compromise on reliability.
Refensa uses verified identities, structured flows, and activity checks to ensure references are genuine.
Refensa offers multiple levels of validation:
BankID verification (in Sweden) to confirm identity.
LinkedIn verification as an extra check of professional role.
IP address control to prevent duplicate or manipulated responses.
This ensures you can trust that every reference is exactly who they claim to be.
All data is stored within the EU/EEA, and the system is fully GDPR-compliant. Grade is also ISO 27001 certified.
BankID, IP logs, and secure communication protocols are used to protect both referees and candidates.
Grade Refensa supports English, Swedish, Norwegian, Finnish, Danish and Dutch, making it easy for candidates and referees to respond in the language they’re most comfortable with.
Refensa is built for organisations that hire regularly — typically 30–60+ roles per year — and want a faster, more secure and consistent way to handle reference checks. It works equally well in decentralised teams, large employers and public-sector organisations.